Finance automation with targeted AI

Less finance admin.
More time for your business.

Bluequill automates repetitive work between spreadsheets, email and business systems. Fixed rules handle calculations, matching and checks. Where useful, AI reads documents and extracts information. Your team reviews exceptions and approves the outcome.

Book a free 20-minute call

A free 20-minute conversation with Nathan about the manual work taking up your team’s time, what you’d like to improve, and whether Bluequill could be a good fit. No preparation, records or figures needed.

Prefer email? Describe the task in a few sentences →

Nathan Smith, founder of Bluequill

Nathan Smith, founder · Led the 18-month programme that took regulatory reporting at a fast-growing UK SME bank from manual to fully automated. About Nathan →

For owner-managed UK businessesIn finance and regulatory reporting since 2007Bournemouth, working UK-wide

What could automation take off your plate?

Start with the work
you repeat every week.

Copying figures. Comparing spreadsheets. Chasing differences. Choose an example to see how the work could change.

Illustrative example · synthetic data

From invoice inbox to review queue.

Today: someone reads each invoice, types the figures into a spreadsheet and checks them against the agreed details.

With Bluequill

AI extracts the figures. Rules check required fields, duplicate references and totals. Your team reviews the exceptions before approving the next step.

EXAMPLE REVIEW QUEUE1 item needs review
SUPPLIER INVOICE · INV-1042

A total that needs a second look

Line-item total
£1,200.00
VAT shown
£240.00
Invoice total shown
£1,490.00
Review needed

The line items and VAT total £1,440.00. The invoice shows £50.00 more. Review the source document before approval.

Held for your team’s review. Nothing posted.

These examples explain the approach. They are not client results, and no live AI or client data is used here.

Sound familiar?

The week that disappears into spreadsheets

Bluequill provides finance automation consultancy for owner-managed UK businesses, using fixed rules and targeted AI where useful. We automate repetitive work between spreadsheets, email and business systems—with clear checks, an audit trail and human approval. Founded by a finance professional, Bluequill combines finance expertise with practical automation.

We work with owner-managed UK businesses where finance still depends on spreadsheets, re-keying and manual checks. If you want to reduce that workload or strengthen controls, but don’t have the time or expertise to build the automation, Bluequill can help.

  • Month-end takes longer than it should, and still lands with a caveat.
  • Your systems don’t talk to each other, so someone re-keys the same numbers every week.
  • Reconciliations get done — eventually — and nobody’s quite sure which version is right.
  • You know automation and AI could help. You don’t have anyone in-house who can make it happen safely.

What we do

Map it. Redesign it. Automate it — with controls.

We map the processes that cost your team the most time, redesign them, and automate them — using AI to read unstructured documents, fixed rules for calculations and checks, and integrations to move information between systems. Built using n8n, each workflow combines agreed rules and integrations, with AI only where useful. Every automation has an audit trail and a point where a person signs off.

Month-end & reporting

The data, checks and pack your team uses for month-end, with variances flagged for your team to explain — produced inside your own systems, with every figure traceable to its source.

Reconciliations & controls

Reconciliation control checks across bank, ledger and other systems that flag what needs fixing and surface exceptions for your team to clear.

Data flows & integrations

Getting numbers out of one system and into another — bank, ledger, CRM, payroll — without re-keying.

See it working on synthetic data: CIS invoice and job-cost checks for construction firms and pay-rate and margin checks for recruitment agencies.

We don’t do bookkeeping, accounts or tax. Your accountant stays your accountant. We automate the work around what they and your team already do.

Why Bluequill

A finance professional who builds automation

A finance practitioner, not just a technologist.Nearly twenty years inside finance and regulatory reporting, including inside a regulated bank. Controls, audit trail and what “right” looks like are built in from the start.
Rules-based, with targeted AI.AI where it earns its place — reading and extracting information from documents — with defined checks and a review step you can evidence.
Fixed prices, fast delivery.You buy an outcome, not a day rate. Discovery in one to two weeks; builds in two to five.
Small enough to care.You deal with Nathan directly, from first call to hand-over.

How it works

Four steps, fixed prices

You can stop after any step. Nothing is paid for until the Discovery, and that is agreed in writing first.

Services & pricing in full →

  1. Free 20-minute callAn introduction: the manual work in your business, what you’d like to improve, and whether we’re a good fit.
  2. Automation DiscoveryFixed price, one to two weeks. Walkthroughs, a systems map, hours quantified, and a fixed price for the build if one is worth doing.
  3. BuildThe automations the Discovery recommends, on your own systems, with 30 days of fixes after go-live.
  4. Retainer (optional)A monthly fee to keep everything running and add the next improvement.

Track record

Built on regulated-bank experience

Before Bluequill, Nathan spent several years automating regulatory reporting for UK banks, including two years as a consultant with a regulatory-automation consultancy, whose clients were banks.

18 monthsRegulatory-reporting automation programme delivered at a fast-growing UK SME bank — from board aspiration to fully automated
Regulatory returnsAutomated Bank of England regulatory reporting configured for a well-known UK challenger bank
2 yearsConsultant with a regulatory-automation consultancy, automating regulatory reporting for its bank clients
Since 2007Working in finance and regulatory reporting — controls and audit trail designed into every build

Find out whether one of your processes is worth automating.

Book a free 20-minute call, or describe the task in a few sentences and get an initial view by email.

Book a free 20-minute callDescribe the task instead

20 minutes, free, no preparation needed.

Prefer email? [email protected]